MBI POSTING POLICY 

The guidelines below must be followed for students and staff wishing to post any poster on campus. Questions can be directed to Student Activities on ASC 2 or at studentactivities@moody.edu

FOR ALL POSTERS:

• All posters must follow specific guidelines outlined below under the appropriate category.
• A 3.5” x 2” light-colored space must be available within the poster design for the approval stamp. If the stamp is not clearly visible, the poster(s) will need to be redesigned and reprinted.
• Posters must be posted in designated areas which include:
  • Bulletin boards (not the bare walls) outside of the elevators.
  • Posting boards throughout campus, such as in the tunnel.
  • The doors outside of Joe’s/Fellowship Hall.
  • Reserved student group bulletin boards.
• Posters may not be posted on any windows or bare walls apart from the doors outside of Fellowship Hall/Joe’s. Posters may not be posted in any elevators.
• Push pins, sticky tact, and tape that can be easily removed are the only approved adhesives.
• Posters may be kept up for up to two weeks or until the event occurs, whichever comes first. Ongoing events may be reposted once during each calendar month but must be reprinted, restamped, and follow all other regular guidelines. The Office of Student Activities reserves the right to grant special permission for extended postings with their discretion.
• Contact information, including a name of the primary contact/department and an email address or Instagram handle, should be included on all posters.
• Only Moody Department posters may be laminated with special prior approval.
• For posters containing surveys: All posted surveys must be administered by the Office of Business Intelligence and are limited to surveys approved by the Institutional Review Board.
• Posters must align with the mission and vision of MBI. The Office of Student Activities and Orientation or their designee oversees and has discretion in approving or denying any materials.

STUDENT GROUPS:

• Posters can be up to 8.5”x11” in size (excluding posters for reserved student group bulletin boards). Exceptions to the size may be made for collab events (2 or more groups working together) or large-scale events that have been pre-approved through Student Activities. In these cases, the poster may be up to 11”x17”.
• All posters must be reviewed and stamped by the Student Activities Office on ASC 2, regardless of posting location.
• A maximum of 10 posters are permitted to be posted around campus.
• Please send a digital copy for pre-review to studentactivities@moody.edu; if it is not reviewed in advance, you may be asked to reprint your posters if the content or design does not meet Moody standards.
• Any student group poster found posted that does not meet these expectations will be taken down by Facilities and/or the Student Activities Office.
• Student groups are encouraged to find creative ways to advertise outside of posters. One such example would be sending a digital file for inclusion on the digital signage throughout campus tv’s (email studentactivities@moody.edu) or sending information to the Chapel office no later than the Wednesday before the event for inclusion on the weekly campus video.

RA-HOSTED FLOOR EVENTS:

• Floor event posters must be pre-reviewed by an RD, but do not need to be stamped.
• Floor event posters may only be posted on the residence hall floor.
• Advertisements or events not hosted by an RA should follow their own appropriate category. This includes anything sponsored by a student from the floor.

MOODY DEPARTMENTS:

• Posters can be up to 11” x 17” (excluding job postings, see below).
• All posters must be stamped by Student Activities, regardless of posting location.
• A maximum of 15 posters are permitted to be posted around campus, excluding private department bulletin boards (ie. within your office, designated on campus).
• Please send a digital copy for pre-review to studentactivities@moody.edu; if it is not reviewed in advance, you may be asked to reprint your posters if the content or design does not meet Moody standards.
• Any Moody Department poster found posted that does not meet these expectations will be taken down by Facilities and/or the Student Activities Office.

MINISTRY AND/OR PERSONAL PROMOTIONS (EXCLUDING JOB POSTINGS, SEE BELOW):

• External ministry events and/or personal promotions must have a Moody student/staff sponsor. The name of the sponsor should be listed clearly on the poster. Posters must be put up by the sponsor and never by an outside guest.
• Posters can be up to 8.5”x11” in size.
• All posters must be reviewed and stamped by the Student Activities Office on ASC 2, regardless of posting location.
• A maximum of 10 posters are permitted to be posted around campus.
• Please send a digital copy for pre-review to studentactivities@moody.edu; if it is not reviewed in advance, you may be asked to reprint your posters if the content or design does not meet Moody standards.
• For Fall 2024, no external conference or speaker events may be promoted on campus without a faculty member endorsement connecting the event to official class content. The Office of Student Activities retains the right to deny any poster deemed outside the scope of this policy. For questions on this, please reach out to studentactivities@moody.edu.
• Any ministry and/or personal promotion poster found posted that does not meet these expectations will be taken down by Facilities and/or the Student Activities Office.

JOB POSTINGS (INCLUDING PCM & VOLUNTEER OPPORTUNITIES):

• External job postings must have a Moody student/staff sponsor. The name of the sponsor should be listed clearly on the poster. Posters must be put up by the sponsor and never by an outside guest.
• Internal job postings must include the Moody HR job recruiting site either as a QR code or link. The link can be found here.
• Job postings can be up to 8.5” x 11” in size with a maximum of 10 posters OR up to 11”x17” in size with a maximum of 5 posters permitted to be posted around campus, excluding private department bulletin boards (ie. within your office, designated on campus). At least 1 poster should be posted on the Job Board outside of the SDR.
• All posters must be reviewed and stamped by the Student Activities Office on ASC 2, regardless of posting location.
• Please send a digital copy for pre-review to studentactivities@moody.edu; if it is not reviewed in advance, you may be asked to reprint your poster if the content or design does not meet Moody standards.
• Any job posting found that does not meet these expectations will be taken down by Facilities and/or the Student Activities Office.

POLITICAL & OPINION POSTING:

• Posters on campus are to promote events, job opportunities, campus announcements, and other types of posting outlined in the posting policy. Postings related to opinions, current events, politics, and the promotion of any political party or candidate are strictly prohibited. Such postings could lead to a perception that Moody is taking a position on such matters and may equate to Moody violating State and Federal laws. Students violating this section of the posting policy will be referred to the Office of Student Life for further disciplinary action.
• Moody maintains a Political Engagement Committee consisting of a cross-section of students, faculty, and staff that oversee the invitation of politically aligned events and, along with the Office of Student Activities and Orientation, are the entities on Moody’s campus that respond to requests from external political candidates and for politically focused events to help Moody maintain compliance with State and Federal laws concerning non-profit political engagement.

For questions about posting signs, please contact the Student Activities office via email studentactivities@moody.edu.